Top 4 Personal Productivity Tools

To succeed in life you can alter the outputs of your life's systems by manipulating the mechanics of your life goals. These systems are both independent and interdependent, which means they operate independently yet are influenced by inputs from other streams. To put it another way, your entire existence is a system of systems and understanding how they work is vital if you want to succeed.

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Your life can be broken down, studied, and improved because it is a system. You're about to learn a simple framework for improving and increasing the productivity of your life system. In this post, I'll show you the Four Personal Productive Tools you'll need to remain on top of everything you need to do and start taking action on your objectives.

Let us start with a fictitious (but maybe real) scenario. At present, your life happens– you go to work, eat, spend time with your significant other, and occasionally recall watching television, but it's a blur. Life rushes by so quickly that you're worried about neglecting something important. You have too many responsibilities and not enough time to complete them.

Your system is to blame for the frenetic feeling you have all the time. How can you change your results if the inputs are quite stable (you aren't going to quit your work tomorrow)?

By incorporating certain Productivity Tools and altering your procedures.

The Four fundamental components of a Personal Productivity System are vital. If you want to achieve control over your time, attention, energy, and focus while still making progress toward your goals, you'll need them.

Let's take a look at each one separately.

1. Calendar

The first item is a Calendar. The calendar shows you how you plan to spend your time in a graphic format. Your day's activity is charted on the calendar, and it gives you purposeful direction for your actions. Life may not always go according to plan, but you have a far better chance of having a nice day if you plan ahead of time.

You must be cautious about what you put on your calendar. Here are some of the things you could put on it:

• Deadlines

• Appointments

• Birthdays/Anniversaries

• Shopping days

• Webinars

2. Time Tracking Method

I believe that to enhance how you spend your time, you must first understand how you now spend your time. That is precisely what a time tracker tool provides.

 Time tracking reveals how you spend your time rather than how you imagine you spend it. But what exactly is the big deal? Is it that horrible to waste some time? It is for me.

We will never have more time since it is the one resource we will never have more. Each of us has the same 24 hours in a day. What you can accomplish in those 24 hours is a function of how well you manage them. You could have taken drastic action on your goals and take a huge stride toward your perfect future at the end of today's 24 hours - or you could have watched 5 hours of Prime/Netflix. It's entirely up to you.

3. Note Pad

You'll need a place to take notes or scribble down ideas as they come to you. This could be analogue or digital; the important thing is to have something on hand at all times. I enjoy using Drafts on my iPhone to take digital notes.

Whatever method you choose, make sure to catch things while they hold your attention. Get your thoughts and ideas out of your head and into paper.

We're starting to make some significant progress now using these productivity tools! All of the random information, people you've met before, and tidbits now have a home. When you need to locate crucial documents or contacts, you know where to look.

You now have the tools you need to deal with anything life throws your way, but you still don't have complete control over your day.

4. Task Manager

You'll need a place to keep track of all your duties and responsibilities. There are a variety of ways to keep track of everything you need to do, ranging from a simple list on paper to a variety of Play Store apps.

There are three crucial qualities to keep an eye out for:

• It should be simple to keep up.

• It should list the tasks in a logical order.

• You should be able to capture new tasks with it.

And now we have a sense of urgency about what has to be done when it needs to be done, and what you'll need to finish it — these are the fundamental components of a personal productivity system to succeed in life.

 You know you start your day with a cup of coffee, a quick read of the morning paper, and a 30-minute commute to work. You know you work for about 8 hours a day, with a 30-minute lunch break and a 30-minute gym break thrown in for good measure.

You know what you need to deliver at work and in what sequence you need to provide it. You know you spend meaningful time with your family from 7 to 10 p.m., as well as a few hours each night working on your side company and personal projects. You've honed your capacity to quantify and measure what you're doing, and you're using it to guide your life in the direction you want it to go.

The best part is that you get to try it out, learn about it, and incorporate it into your everyday routine. After a few weeks, you'll notice that each day has a firm framework and that you're making progress toward big and great things to succeed in life.

That's when you know you've found a good presentation tool that works for you.